• Two Judges would be assigned to handle cases on the commercial docket.
• Strict time guidelines for decision and disposition would apply
• The Judge assigned to a commercial docket cases would receive specialized training.
• Utilize Special Master Services in certain cases.
• Set and recommended 18 month standard for time from filing to final disposition.

The General Division would like to receive input from attorneys on this proposal.

• Do you think that the General Division needs to have a specific “commercial docket”?
• If yes, why do you believe that a “commercial docket” is needed.
• Is delay a problem in commercial business cases in Montgomery County?
• If yes, what is the source of the delay?
• Would you like to see the court explore other alternatives to a specific specialized “commercial docket”? Alternatives could include a specific case track for these cases or other case management methods.

Additional information and rules can be reviewed at the following links:

Task Force Information http://www.sconet.state.oh.us/boards/commDockets/default.asp

Temporary Rules http://www.sconet.state.oh.us/Rules/superintendence/Superintendence.pdf

·         Videotape is obsolete as a recording media.

·         The choice of recording systems and media is a decision of the Administrative Judge.

·         High quality videotape decks that were originally included in our courtroom systems are no longer being produced.

·         Duplication of VHS tapes is time consuming and cumbersome.

·         New courtroom recording systems are totally digital, using CD and DVD media for reproducing and storing recorded proceedings.

·         VHS tapes take up an excessive amount of storage space.

·         CD DVD recording media are more user friendly and allows faster production and review of recordings.

·         CD DVD records can be reviewed on any pc using Microsoft Media Player or a free Jefferson Audio Video player that coordinates with the recording log.

·         The Court of Appeals does not use the videotape to review the record.

·         Municipal Courts and other Common Pleas Courts use digital audio without video.

The proposed rules will result in the following changes.

·         The General Division discontinue the practice of storing a VHS tape as the archival copy of proceedings.

·         A CD or DVD copy of proceedings will be stored as the archival copy of any proceedings.

·         A CD or DVD copy of the proceedings will be filed with the Clerk when a case appealed.

If approved, this change will be phased in as systems are reinstalled, replaced, or upgraded.

These proposed rules can be reviewed at www.

Feel free to review this proposed rule change and provide any comments that would be helpful to the process.

FREQUENTLY ASKED QUESTIONS

Why is the process being changed?

Transcript cost will be reduced by nearly 46%. The electronic copy will allow an attorney to search, cut and paste, access information and more easily review a transcript. Multiple copies of the PDF version can be printed in many different formats at the discretion of the attorney. A copy of the transcript can be uploaded to a personal computer or portable device such as an iPod.

How do I order a transcript or recording?

• Prepare a Praecipe for Transcript and/or a “Request for CD-ROM” Form.
• Transmit a copy of the praecipe or request to the Judicial Assistant for the Judge that heard the case.
• The Judicial Assistant will forward the recording to Room 103 for processing.
• The attorney can pick up a copy of the recording in Room 103.
• The General Division will forward the recording to a transcriptionist for preparation.

Are any forms available?

The court provides standard forms at www.montcourt.org.

How is payment for transcripts processed?

Payments for transcripts will be processed separately from attorney fees. The payment process will be completed by court staff.

What is the transcript cost?

These vendors have agreed to prepare transcripts as described above for a rate from $2.74 to $3.00 per page. This fee includes one paper transcript for filing and an electronic version for use by the attorney(s). The electronic copy can be printed and used in many different ways. These are the maximum fees that will be paid for these transcripts.

Who will be preparing the transcripts?

Transcript work will be apportioned between the following vendors. Both of these vendors have been providing transcription services to the court and attorneys for many years.

• Crown Personnel Services
  

  Ms. Pat Hamilton
  

  P.O. Box 1848
  

  Dayton, OH 45401
  

  937-223-1010
  

• Megen Russo-Elswick
  

  4015 Atha Court
  

  Riverside, OH 45424
  

  937-416-0968 (cell)
  

  937-233-3371 (home)
  

How do I obtain an electronic copy of the transcript?

The PDF version of the transcript will be stored by the General Division. Copies can be obtained in room 103.

How do I know when the transcript is prepared and filed with the Clerk of Courts?

When the transcript is filed by the transcriptionist the requesting party will be notified by e-mail.

What do I do if there are problems with content or delivery of a transcript?

If you believe that there are errors in the transcript, you should contact the transcriber. They will review your concerns and make corrections when appropriate. If an attorney is having continuing problems with accuracy or other quality problems they should contact Court Administrative Services at 937-225-6086 as soon as possible. All feedback from attorneys is important for evaluation of this process. Feedback or questions should be communicated through e-mail at transcript_proposal@montcourt.org.

What do I do if there is a delay in preparing the transcript?

These vendors have agreed to prepare the transcripts on a time schedule consistent with applicable rules. The General Division will monitor how long it takes to complete and file a transcript.

Today we observe the fiftieth anniversary of Law Day in the United States. Law Day was established to recognize that which makes our democratic society different from the many totalitarian societies that have plagued history. The theme for 2008 is the rule of law. We are gathered here today to recognize the most important participants in ensuring the rule of law . . . . . . . . . . attorneys at law.

The legal profession traditionally has played an historic role in connecting society with the rule of law. The legal profession also has played a major role in ensuring that the rule of law remains strong in our nation, that it pursues justice and defends liberty. It is a tradition to be proud of.

It’s no secret that lawyers are routinely the butt of jokes and are subject to much undeserved criticism. But what most people don’t know is that lawyers belong to one of the few professions committed to performing public service. Thanks to the efforts of Montgomery County lawyers many citizens receive desperately needed legal services at little or no cost. Attorneys additionally provide many services to the various courts for significantly reduced fees or at no cost at all. This spirit of commitment and service saves significant amounts of tax payer funds and helps the courts provide the high level of service that the citizens of Montgomery County have come to expect.

As we celebrate Law Day this year, I am proud to report that Montgomery County lawyers are in the forefront of community service, with activities that justify enormous pride in our profession.

Today the courts recognize some of the attorneys that have given of their time and skills to ensure justice and serve Montgomery County.

One of the two attorneys reviewing the old records had assisted Mr. Hirabayashi during his trial. The younger attorney was working on a motion to set aside the 40-year old conviction. The court heard the evidence and concluded that the original conviction of violation of the exclusion order should be overturned. Courtroom observers were primarily people of asian origin that had been relocated to internment camps. The Court determined after reviewing evidence that the government had withheld pertinent information that would have helped Mr. Hirabayashi at his original trial. His conviction was vacated and upheld on appeal.

This case is an excellent example of respect for the rule of law by someone who had ample reason to believe that the rule of law had failed in his case.

Mr. Hirabayashi

• Disobeyed a law that he believed violated his constitutional right of due process and was willing to accept the punishment.

• Voluntarily reported to a prison and provided his own transportation to serve his sentence.

• As a pacifist, was willing to serve alternative service as required by the law.

• Had faith in the court that convicted him to request that same court hear his appeal to overturn his conviction.

In 1976 President Gerald Ford proclaimed that the evacuation was “wrong.” In 1988, President Ronald Regan signed legislation which apologized for the internment on behalf of the United States Government. The legislation stated that government actions were based on “race prejudice, war hysteria, and a failure of political leadership”.

Further reading:

HistoryLink Essay http://www.historylink.org/essays/output.cfm?file_id=2070

The Courage of Their Convictions: Sixteen Americans Who Fought Their Way to the Supreme Court, Peter Irons. http://www.trinity.edu/departments/history/faculty/Miller/Hirabayashi.htm

The Japanese American Incarceration: The Journey to Redress
http://www.abanet.org/irr/hr/spring00humanrights/tateishi.html

By: James Drubert, Court Administrator-General Division

“Why should there not be a patient confidence in the ultimate justice of the people? Is there any better or equal hope in the world?” – Abraham Lincoln

The concept of a jury trial is rooted deep in history. Mythology has it that Ares was acquitted for the murder of Halirrothius, son of Poseidon, when the jury of twelve gods split six to six. Similarly, Aeschylus, who died in 456 B.C., tells the story in his play Eumenides of the founding of the jury by the patron goddess of wisdom, Pallas Athena, who may have been the world’s first foreperson of a jury. 

Although non-mythological juries existed prior to 1200, it was in 1215 that the Magna Carta formally provided that “no free man shall be taken or imprisoned or disseised, or outlawed, or banished, or any ways destroyed, nor will we pass upon him, nor will we send upon him unless by the lawful judgment of his peers, or by the law of the land.” The concept of a jury of your “peers” has never meant people that are exactly like you, but rather jurors representing a cross-section of your community that have the same rights and privileges as you – people of equal legal standing, which, in the United States, is each of us.

The right to trial by jury was specifically mentioned in King James I’s Instructions for the Government of the Colony of Virginia in 1606 and trial by jury was introduced into the Massachusetts Bay Colony in 1628. George III appointed judges (as long as the verdicts favored the Crown) and often moved trials to distant locations. Our Declaration of Independence lists one of the grievances against the king as his “depriving us, in many cases, of the benefits of Trial by Jury.” John Adams referred to the jury as the “heart and lungs of liberty.” Thomas Jefferson considered trial by jury as “the only anchor ever imagined by man, by which government can be held to the principles of its constitution.”

Alexander Hamilton wrote in the Federalist Papers that “the friends and adversaries of the plan of the convention, if they agree on nothing else, concur at least in the value they set upon the trial by jury; or if there is any difference between them, it consists of this: the former regard it as a valuable safeguard to liberty; the latter represent it as the very palladium of free government.”

The Sixth Amendment to the United States Constitution provides that “in all criminal prosecutions, the accused shall enjoy the right to a speedy and public trial, by an impartial jury of the State and district wherein the crime shall have been committed. . ..” Although the Bill of Rights is only applicable to the federal government, the Fourteenth Amendment’s guarantee of due process to citizens of the States incorporates the right to a jury trial because it is “inherent in a system of ordered justice,” is a “fundamental right, essential to a fair trial,” is “basic to our system of jurisprudence,” and is a “fundamental principle of liberty and justice which lies at the base of our civil and political institutions.” Similarly, the Constitution of the State of Ohio, in Article I, Section 10, provides the right to a “speedy public trial by an impartial trial of the county in which the offense is alleged to have been committed.”

There are, of course, alternatives to the jury system. Trial by ordeal (e.g., holding a hot iron), divine intervention (e.g., being thrown into water to see if you float or sink), trial by combat, and compurgation (parties would hire professional oath-takers) have been ‘tried.’ However, ever since its founding, our country has shown a reluctance to entrust power over the life, liberty, and property of our citizens to such arbitrary processes or even to one judge or group of judges.

The jury is, in essence, a mini-democracy. Just as we allow “common” citizens to vote and decide who should govern them, the jury system represents a political decision that one’s fellow citizens are best qualified to make fundamental decisions of guilt, innocence, and fault, and serves as a check on caprice; it is, however, totally dependent on citizen participation.

Formerly in Ohio, the law provided that elected public officials, physicians, attorneys, cloistered members of religious organizations, dentists, and persons over 70 years of age were automatically exempt from jury service. Also exempted were certain volunteer firemen and officers and enlisted personnel of the Ohio National Guard during their service. The law has changed and there are no more automatic occupational or age exemptions.

Rather, the law provides that the Court shall not excuse a person who is drawn as a juror unless it is shown (1) that the juror is necessarily absent from the county and will not return in time to serve; (2) the interests of the public or of the juror will be materially injured by the juror’s attendance; (3) the juror is physically unable to serve; (4) the juror’s spouse or a near relative of the juror or the juror’s spouse has recently died or is dangerously ill; (5) the juror has been called as a juror for trial in a court of record in the county within the same jury year; or (6) the juror is a cloistered member of a religious organization (or Amish). If a summoned juror is 76 years of age or older, the juror may choose to be excused. The law does permit the Court to postpone or defer the whole or a part of the time of service of a juror to a later date in the same term or to a subsequent term of the court, and our court grants one deferral without asking any questions.

The Common Pleas Court summons over 36,000 Montgomery County residents for jury service every year. Jurors are on call for three days or one trial. Jurors are instructed to complete a questionnaire (which can be done online) and to contact the jury service voice mail after 7:00 p.m. on the weekday before they are scheduled to appear. The average trial is less than three days in length and jurors almost always know ahead of time whether they will have to appear and, if so, when. Fewer than 2,500 jurors and alternates are actually seated during the year.

So why is it that so many people request to be excused from jury service or, worse, just do not show up?

Every time jury notices go out, the Jury Commission receives numerous letters, e-mails, and calls from hourly workers, commissioned salespeople, business professionals and their staff (yes, that includes law offices) and every conceivable occupation, requesting that they be excused. The letters indicate how they must be available 24 hours a day, seven days a week and 365 days a year (apparently never taking a vacation, going to a seminar, or having a sick day), how crucial their work is, how their customers, clients or patients rely upon them in the most important of their affairs, and how, while they understand the importance of jury service, that this is something they simply cannot do.

The Court does everything possible to make jury service a meaningful experience with as little inconvenience as possible. While there is no law requiring an employer to pay an employee who is called for jury duty, there are laws that not only prohibit an employer from interfering with or even discouraging jury service, but make it contempt of court to penalize the employee in any fashion for his or her service. All jurors who appear receive $10 and those who are selected receive $20 per day. This is hardly adequate compensation, but that is not the purpose of jury service. Many civic duties are “inconvenient.” The right to vote can also be a hassle when we have to leave work, stand in line, or dash through inclement weather. Likewise, the obligation to serve in the military or the possibility of being drafted in time of war is perhaps the ultimate “inconvenience” and yet one which is necessary to preserve all of our rights. And I didn’t even mention paying taxes.

However, in order to maintain the ‘rule of law’ and to avoid the sometimes arbitrary or capricious nature of the ‘rule of men,’ the American civil and criminal justice systems require that a jury be comprised of a fair and representative cross-section of the community. Unless we want juries made up entirely of the retired and the unemployed (who often are excellent jurors, but who should not make up the entire jury), the Court must be very stringent in adhering to the law which restricts excuses.

There is probably not a person (myself included) who has not read a media report of a jury verdict in a civil or criminal case and expressed utter bewilderment. The truth is, however, that many of these sound-bites are misleading and in the vast majority of cases, the jury system works.

The law has a concept called “estoppel” which means a person’s own act or failure to act “closes his or her mouth” and precludes that person from complaining. In this sense, a physician who does not appear for jury service is “estopped” from complaining about a verdict in a medical malpractice case, as is a business person about a verdict arising from a dispute involving the breakup of a partnership, just as anyone who begged off jury service should not complain about how juries “let off” criminals or juries are “misled and fooled” by forensic advocacy (which, by the way, is simply not true).

All of the judges have had personal requests from people who have not wanted to serve, but who have been required to attend; without exception, at least in retrospect, every one of these citizens has indicated that it was a meaningful and worthwhile experience and that they simply, as citizens, felt good about doing the right thing in the particular case and in their decision to appear and serve as a juror.

If you need your service deferred or postponed or only can serve for specific days out of the time period for which you are called, simply let the Court know (letter, phone, e-mail)** and we will do everything possible to work with your schedule. We all understand the importance of every person to the community and the financial and personal strain jury service can impose. At the same time, we urge you to appreciate the importance of jury service to the particular parties and interests in a case, to our community, and to our system of justice, and to respond to the call for service. The jury system is not perfect, but it is the best and certainly most democratic method of justice ever designed –but it’s not fair if you’re not there.

*I claim no originality in this article; it is impossible to improve on the thoughts of others on this subject over hundreds of years.

**Jury Services, 41 North Perry Street, Dayton, Ohio, 45422 225-3887

12:00 – 12:05 p.m.

Welcome & Introductions

Presiding Judge Barbara P. Gorman    

12:05 – 12:20 p.m.

Common Pleas Court, General Division

Judge Gregory Singer

Arbitration & Mediation Awards

Judge Frances McGee

Appointed Counsel Awards

12:20 – 12:25 p.m.

Probate Court

Judge Alice McCollum

12:25 - 12:30 p.m.

Juvenile Court Award

James D. Cole

12:30 – 12:35 p.m.

Domestic Relations Court Award

Judge Denise Cross

12:35– 12:40p.m.

Dayton Municipal Court Award    

Judge John Pickerel

12:40 – 12:45 p.m.

Dayton Bar Association

Josie Olsvig

Liberty Bell Award

12:45 – 12:50 p.m.

Closing Remarks

Presiding Judge Barbara P. Gorman